Time management, how to control it and organize it better

We complain about the little time we have to perform daily tasks, whether at work or in everyday actions. Although it is believed that no, there are ways to control time effectively. The current time translates to 24 hours a day, 144 minutes, and 86,400 seconds. Key numbers that must be taken into account to know how to use it and organize it correctly.

It is clear that each one must draw a custom time management, but there are universal rules. One of these is that of Vilfredo Pareto, who made known the Pareto law applied to time management, which states that 20% of the time spent produces 80% of the results and 80% of the time produced only 20% of the results.

How to improve, control and organize your time better

According to this law, it is important that we focus on 20% of the tasks that will produce 80% of the results. Giving importance and solving priority tasks will save time and productivity, since if there is a long list of things to do, two of these well done, will have the same value as the rest together.

On the other hand, the Parkinson's Law establishes that working without deadlines, without taking into account the existence of other tasks that must also be carried out, implies a high risk. The challenge, then, is to allocate sufficient but not excessive time to each task.

Useful tips to better control your time and organize it properly

Important tasks

According to these laws and in general, many investigations reach the conclusion that we must start the day with those tasks that are more important and complex. And then go doing the rest, they will be done more quickly and we will gain time to be already made those more cumbersome and above all priority.

Good organization at work

A good management of time in the workplace is through an excellent organization of this. And not only in the tasks to do but also in the environment, the arrangement of the desk, and the relationship with coworkers.

Setting goals will serve to know what is important and what is not so much in order to manage the important tasks to achieve these goals.


Effectiveness and efficiency

These concepts serve to control time at different levels, also in our personal lives. According to the Junta de Andalucía, efficiency is based on doing things well, but it does not guarantee results. It is limited to doing well what is done.

Instead, effectiveness is about doing what really needs to be done. That is why effective people know what to do in each moment, how to carry it out, and the results to be achieved.

Do not interrupt tasks

One way to be productive and to measure the time we use to perform each task is not to interrupt them. To allocate the time that has been established for this action without another interposing is the best way to manage it.

Currently many actions could be done faster if they were not interrupted. That is, we must focus on starting it, developing it and finishing it and not leaving it for later.

Schedule homework / time

Leaving an action to chance will only lead us to lengthen it in time. For this reason planning is so important, a good habit that should continue to be done because its purpose is to reduce the field of uncertainty.

Many people do not plan because they do not have time, but really time will go away if we do not plan ahead. It is good to carry out a program of daily and weekly activities, in addition to the monthly ones. Establish priorities to continue with the objectives and tasks set.


The delegation

Many times the time management escapes because we want to do everything and at the same time. We are not machines and we have already specified that the day has 24 hours. This reason allows other people to perform certain tasks that initially are considered as their own, thanks to the delegation of these.

So that this does not waste time in vain, it is important that the person who is responsible for doing this task knows exactly what to do and be a professional of it. We will win time.

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